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Midland College in Midland, Texas
Date Posted December 02, 2020
Admin-Executive Assistants
Employment Type Fulltime
Application Deadline Open until filled
Position Status Full Time
Classification Title Para-Professional-12m
Work Location  
Job Summary

The Administrative Assistant to the Vice President of Instructional Services performs administrative functions that require a thorough knowledge of College policies, procedures, and operations and an understanding of the College’s role within the community. While there are specific duties as listed below, there are general duties which arise from the dynamics of working in the Vice President’s office such as: interacting with students, faculty, and staff, participating in meetings which involve the Vice President’s office and managing the overall functions of the office.

Required Qualifications

Associate’s Degree or equivalent (60 college credit hours)

Experience working with a senior level executive

Ability to interact effectively with appropriate tact, diplomacy and professionalism with diverse groups including students, staff, faculty, board members, community leaders and government or other regulatory agency officials

Computer literacy to include proficiency with Microsoft Office Suite

Excellent written and verbal communication skills

Detail oriented and highly organized; must be able to multitask

Effective management of time and priorities in order to meet established deadlines

Must possess a valid Texas Driver License, good driving record, and be insurable on Midland College’s insurance policy

Preferred Qualifications

Bachelor’s Degree

Experience working in an educational setting

Essential Functions

The Administrative Assistant to the Vice President of Instructional Services:

Promotes a positive image of the College by greeting and receiving visitors to administrative offices, responding to inquiries from diverse College constituents, referring inquiries or problems to the appropriate office or person, and resolving problems

Perform a wide variety of complex, responsible, and confidential administrative duties for the Vice President

Prepares correspondence to include reports for distribution or approval and signature, checking the documents for completeness and accuracy

Assists with the preparation and management of the budgets under control of the Vice President’s Office and related documents

Facilitates efficient and cost-effective official travel for the Vice President by making travel arrangements and preparing associated reports

Maintain the Vice President’s calendar, frequently establishing priorities at own discretion, ensuring that all official obligations are met

Work closely with campus organizations

Order office supplies; complete purchase requisitions for subscriptions, memberships, etc.

Be an integral team player, which involves flexibility, cooperation and communication

Performs records management of the paper and electronic filing system within the office, creating files and records as necessary using judgment and knowledge of office requirements, updating files and records, determining retention and purging schedules, and retrieving files and documents as needed

Supervise office staff

Oversee and coordinate office payroll and personnel records

Coordinate Vice President’s Instructional Council and Grant Review Committee meetings, agendas, as well as record minutes

Assist with the efficient operation of the Vice President’s Office

Liaison to Excellence Award Recognition Committee

Oversee and coordinate luncheons for the Vice President

Other duties as assigned

Physical Demands

Must be able to remain in a stationary position 50% of the time

Frequently moves equipment or paperwork weighing up to 25 pounds

Ability to work extended hours as needed

Use of manual dexterity

Repetitive use of a keyboard at a workstation

Office setting

Duties indoors and some outdoors

Attendance at Midland College or community events may be required

Travel for training, meetings, and events both in and out of town

The person in this position frequently communicates with others; must be able to exchange accurate information

The person in this position needs to occasionally move or drive from office to other locations on or off campus

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary $3,666.67 per month
Max Salary $3,916.67 per month
Pay Statement Salary is commensurate with educational qualifications and experience.
Posting Number P00618S2016
Open Date 12/01/2020
Position Available Immediately
Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts. Unofficial transcripts will be accepted with application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire.

If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy), gender, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is your highest level of education attained?
    • None
    • GED or High School Diploma
    • Some College
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • Doctorate Degree
  2. Please describe your qualifications in relation to this position. Please be specific and answer in complete sentences.

    (Open Ended Question)

  3. Why do you want to work for Midland College?

    (Open Ended Question)

  4. From the list below, please indicate how you first learned about this employment opportunity?
    • The Chronicle of Higher Education
    • Craigslist
    • MC Employee
    • MC Human Resources Office
    • MC Website
    • Midland Chamber of Commerce
    • Newspaper
    • Social Media (Facebook, Twitter, etc.)
    • Television
    • Texas Workforce Commission (TWC)
    • Other

Documents Needed To Apply

Required Documents
  1. Resume
  2. Transcripts
Optional Documents
*Please mention to employers when applying for this job*
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