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Associate Vice Chancellor for Planning and Institutional Research
Peralta Community College District in Oakland, California
Date Posted January 21, 2021
Executive-President and Chancellor
Salary $149,874 - $172,931/year - The maximum initial placement is Step 3 depending on experience. -  
Employment Type 40 hrs/week 12 month
Application Deadline Open until filled

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Special Instructions to Applicants


1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited college or university institutions.

(Copies of diplomas will not substitute for  transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note:  A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.


Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:


Tuberculosis Examination:  Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.  The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement:  According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy:  A Social Security Card will be required following selection and prior to completion of the hiring process.  The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.


Medical Examination:  Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.  Expenses incurred will be borne by the employee.


We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the   region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to the educational   resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Job Title

Associate Vice Chancellor for Planning and Institutional Research

Time Base

40 hrs/week 12 months/year


$149,874 - $172,931/year - The maximum initial placement is Step 3 depending on experience.

Benefits Information


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.

• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your contribution, Peralta pays 20.70% of your salary to the Public Employees Retirement System (PERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at The CalPERS member handbook is available at

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Subject to change.

Position Type



Office of Institutional Research (126)

Job Description Summary

Under the direction of the Vice Chancellor of Academic Affairs provide leadership for research and planning at all the four Peralta colleges. Specifically, provide leadership in organizing research and planning of key state initiatives that are the focus of college planning within the Peralta district, e.g., California Promise, Guided Pathways, Integrated Planning (SSSP, Equity, and Basic Skills), and implementation of AB 705. Provide leadership of planning efforts throughout the District by facilitating collaboration between Colleges and departments in the District Office.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.


• Provide leadership by developing and coordinating a systematic and integrated institutional planning process that is aligned with accreditation and incorporates other planning-related elements including, but not limited to, fiscal management; enrollment management; instructional management information systems; personnel; matriculation; program review; educational and facilities master planning; basic skills; grant and resource development and support; compliance and accountability reporting; recruitment and marketing; emergency planning; monitoring of student and staff equity goals; learning outcomes; staff development; and other activities as necessary.
• Organize, design, and assist in the coordination and implementation of a comprehensive institutional research program
• Develop, maintain, and use institutional databases to support decision-making, budgeting, assessments and evaluations, program review, enrollment management, ;Advise, facilitate and support the development and maintenance of a strategic institutional planning process;
• Advise and provide leadership for implementing outcomes and assessment, using data and research for evaluating and improving educational effectiveness and program performance using appropriate research design and methodology This includes documenting, writing, and presenting research findings on such topics as student retention, cohort tracking, student and institutional outcomes, placement and outcomes assessment, matriculation, program evaluation, enrollment, staffing, impact studies, and student learning outcomes.
• Ensure that research agenda at the district should be equity driven, e.g., facilitate shared understanding of what is the “achievement gap’;
• Develop, implement, plan, and document procedures for qualitative and quantitative data collection, analysis, and interpretation;
• Develop processes to provide formative and summative feedback on institutional functioning and outcomes; synthesize information and report findings;
• In collaboration with IT, assist in developing data and report quality assurance processes and procedures;
• In collaboration with Academic Affairs and Student Services, assist in the preparation of grant applications and reporting to funding organizations;
• Supervise and evaluate the performance of research office staff;
• Ensure the IR department Designs, maintains, manipulates and queries specialized databases and information systems to support research;
• In collaboration with IT, ensure Maintenance research data warehouse system and an archive of information and reports suitable for responding to surveys, questionnaires and federal and state data collection or accountability requirements;
• Provide technical and analytical support to offices, divisions, committees, faculty, staff and administration in research-related activities;
• Develop and oversee a system for Evaluating and responding to data requests originating inside and outside the institution; work with requesters to clarify their needs and optimize the use of research results for them and for the district;
• Develop and oversee a system to organize, prioritize and schedule work on a multitude of research related requests related to participatory governance committee work and college needs;
• Performs other duties as assigned by the Vice Chancellor Academic Affairs;


Support the development and maintenance of a strategic institutional planning process.
• Support district Vice Chancellors and College Presidents to organize, design, and implement a comprehensive planning program;
• Develop and support a planning agenda in conjunction with each college and department in the district office, including appropriate databases, evaluation procedures, and formal presentations to governance committees and the Governing Board.
• Oversee the culmination of all planning activities and present such to the Governing Board as per Board Calendar expectation.
• Develop and maintain the database for all planning activities appropriate for the District level.
• Evaluate all planning activities yearly.
• Provide report to Colleges, District Office and the Board of Trustees on results of planning efforts
• Performs other duties as assigned by the Vice Chancellor for Academic Affairs.

Minimum Qualifications

1. Master’s degree from an accredited college or university institution in statistics, mathematics, business, economics, social sciences, education, education psychology or related field.
2. Three or more years of higher education experience in database development, institutional research, research-based consulting or similar setting.
3. Demonstrated knowledge and accomplishments in planning

Knowledge of
• Research Theory, methodology, and advanced applied statistics.
• National, state and local education trends and challenges e.g equity.
• Technical report writing.
• Survey Design.
• Personal, mainframe and client server computer systems.
• State and federal accountability reporting requirements.
• Planning theories.
Ability to
• Plan, organize, conduct and participate in analytical studies.
• Establish and maintain cooperative working relationships with others.
• Analyze and interpret complex data.
• Communicate effectively orally and in writing.
• Approach problems objectively.
• Present findings and recommendations clearly.
• Exercise good judgment, diplomacy, tack and patience.
• Operate a variety of research and analysis related computer application programs.
• Adhere to schedules and meet deadlines.
• Reason logically and creatively and apply that logic to research topics.
• Lead planning efforts successfully.
• Evaluate and support planning efforts leading to resulting in effective outcomes
• Current planning methodologies.
• Data reduction and display techniques.
• Relevant software such as statistical packages, spreadsheet, relational database, and query software.
• Program evaluation and assessment of educational and learning outcomes.
• Interpretation, report and communication of complex ideas and research findings clearly and concisely.
• Design and conduct institutional research projects and studies including research design, methods, statistical analysis, qualitative research methods, and analytical techniques.
• Query of complex database systems to collect and organize data for institutional research purposes.
• Gathering, validation and interpretion of data from a wide variety of sources including literature and Internet searches.
• Creation of data models for projections, trend and cost-benefit analyses.
• Interaction and presention in one-on-one, small group, and large group settings with non-research faculty, staff members, and administrators.
• Working independently, manage projects, problem solve, facilitate group meetings, coordinate and supervise projects.
• Willingness to learn new ideas, theories, procedures, processes, and computer software.
Interpersonal Skills
• Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.
• Ability to communicate to others in ways that demonstrate equity mindedness and collegiality.

Desirable Qualifications

• Possession of a Doctoral Degree from an accredited college of university in business, educational research, mathematics, psychology, sociology, or related field.
• Higher education experience, preferably in a community college.
• Demonstrated knowledge of current higher education/community college research issues and policy implications.

Environmental Demands

Occasional work performed alone. Constant work around and with other people

Other Requirements


The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:

• Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping
• Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.
• Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others.

Application Deadline Date


Open Date

*Please mention to employers when applying for this job*
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