Human Resources Specialist - Benefits
Job Description
Full job description
General Information & Responsibilities
The Human Resources Specialist is responsible for the day-to-day benefit administration for the College including health, retirement and ACA compliance.
Description of Duties
DESCRIPTION OF ESSENTIAL DUTIES:
a. Serves as the plan administrator/benefits manager for all health benefits.
b. Assists in plan design, audits, compliance, open enrollment, field employee questions and other benefit related duties.
c. Manages and reconciles weekly and monthly benefit invoices and reports.
d. Responsible for processing State Universities Retirement System (SURS) events and serves as a point of contract for SURS matters, rules and regulations.
e. Runs bi-weekly and monthly reports to maintain compliance for SURS compliancy.
f. Manages the SURS Annuitant process.
g. Serves as the facilitator for Insurance Oversight Committee (IOC) meetings.
h. Provides Benefit Orientation to new employees and newly benefit eligible employees.
i. Responsible for Affordable Care Act (ACA) IRS reporting (1094-C/1095-C); serves as point of contact for ACA matters, rules and regulations.
j. Maintains ACA data entry in Banner.
k. Track and manage the benefit program, Employee Navigator.
l. Manages the termination, resignation and retirement process.
m. Reviews and manages unemployment claims and payments process.
n. Assists with VEBA audit, state and federal compliance reporting.
o. Assists with the SURS annual audit.
p. Safeguards confidential oral and written personnel information.
q. Review PANs and Contracts for SURS eligibility.
r. Coordinate annual Flu & COVID clinics.
s. Assist with bi-yearly benefit plan changes and implementation.
t. Ensures compliance with applicable labor laws and regulations.
u. Responsible for creating, executing and updating action plans, processes and functions to ensure HR and College compliance.
v. Partner with all BHC Departments to ensure compliance and promote strengthening relationships.
w. Serves as a backup to all other duties in the Human Resources Department.
DESCRIPTION OF OTHER DUTIES:
a. Assists with developing and updating HR related policies, procedures, handbooks, etc as needed.
b. Assists in coordinating the employee development program; identifies needs, plans and delivers employee development/training (outsourced or in-house).
c. Participate in strategic goal planning and implementation.
d. Creates and updates HR related myBlackHawk and website content and announcements, especially those pertaining to employee benefits.
e. Serves as a backup to other HR staff as needed.
f. Performs other job-related duties as assigned
OVERALL ACOUNTABILITIES:
a. Demonstrate BHC core values.
b. Accuracy of work.
c. Ability to work cooperatively with co-workers.
d. Ability to communicate in pleasant manner with employees, student, vendors, and general public.
e. Maintaining an ongoing working knowledge of HR systems.
f. Maintaining confidentiality and security of all employment and medical (PHI) records.
PRINCIPAL WORKING RELATIONSHIPS:
a. Works directly with the Director of Human Resources and Human Resources staff.
b. Works directly with Vice President for Finance, Payroll and Finance staff on benefits matters.
c. Works cooperatively with the College Administration as needed.
d. Works closely with employees and their dependents.
e. Works closely with SURS, Third Party Administrator, other outside agencies, vendors, and organizations.
Education & Experience
EDUCATION AND EXPERIENCE: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)
a. Bachelor’s Degree required.
b. Minimum of three years experience in Benefits Administration and Human Resources required.
c. Job related certification (e.g. SHRM-CP, PHR, SPHR, CEBS, etc) preferred.
d. Previous experience working with an HRIS required.
e. Proficiency with Microsoft Office programs and ability to learn job related ERP systems required.
f. Previous experience working with budgets and/or compensation preferred.
g. Strong communication and organizational skills required.
h. Must be able to maintain confidentiality.
i. Ability to travel to other BHC locations as required.
j. Valid driver’s license required.
Supplemental Information
Black Hawk College does not sponsor employment visas.
Black Hawk College is an AA/EEO employer.
While you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.
Core Benefits
Medical
Medical
Prescription Drug Plan
Mail Order Pharmacy
Dental
Vision
Basic Life Insurance
Tuition Waiver
Employee Assistance Program
Long-Term Disability
Flexible Spending Account (FSA)/Dependent Care Account (DCA)
Paid Holidays
Sick Leave
Vacation
Personal Days
Retirement Pension Plans
State University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visit www.SURS.org.
Optional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.
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